Contracts Assistant

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Listing Dates: 
Thursday, October 12, 2017 to Friday, October 20, 2017
Status: 
Open
Position Type: 
Full-Time
Salary Range: 
$25,350.00
$33,800.00

DUTIES AND RESPONSIBILITIES

Assists the Financial Services & Support Manager and Assistant Financial Services & Support Manager with the formal and informal solicitation process including the preparation and mailing of correspondence, memorandums, requests for information (RFI), requests for quotation (RFQ), requests for proposal (RFP) and invitations to bid (IFB). Ensures major expense contracts and related RFIs, RFQs, RFPs and IFBs are physically and electronically stored according to Agency policy. Assists Financial Services & Support Manager, Assistant Financial Services & Support Manager and Contracts Administrator in conducting bid evaluations, resolutions of any disputes/discrepancies, and standardizing contract terminology and documentation.  Maintains insurance renewal documentation in tracking system and electronic files. Maintains the filing system, including regularly updating files, opening new files when a new award is received and retiring old files. Performs other duties as assigned.

MINIMUM QUALIFICATIONS

  • 2-4 years of experience working in contracts and grants administration is preferred
  • 2 years of accounting experience preferred
  • Strong analytical skills and ability to work with budgets and financial reports
  • Excellent computer/software skills in Microsoft Office applications, in particular Work and Excel, with proven ability to learn new systems
  • Excellent organizational skills , communication skills (oral and written), ability to assess priorities including editing and proofreading
  • Applicant must have a valid California Class C driver's license and the ability to maintain insurability under the Agency's vehicle insurance policy.
 

BENEFITS

SunLine Transit Agency offers a very competitive benefits package including medical/dental/life, pension, vacation, sick time and more.
 
Disclaimer:  This job specification is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.
 
Nepotism Policy: Recruitment shall be conducted consistent with the Agency's nepotism policy, which is available upon request by contacting Human Resources at 760-343-3456, ext. 1609.
 
All applicants are subject to SunLine Transit Agency employment requirements, including our Physical, Drug & Alcohol Testing program and Background check.
 

APPLYING

Click the APPLY button at the top right to apply online, or print the included file below and bring the completed application to Human Resources, located at:
 
SunLine Transit Agency
32-505 Harry Oliver Trail
Thousand Palms, CA 92276
Phone:  (760) 343-3456, ext. 1609
Fax:  (760) 343-2077
 
CURRENT SUNLINE EMPLOYEES ONLY, interested in this offering, are provided the Internal Job Application 20170627 to fill-out and provide to Human Resources, instead of using the complete employment application - visible below.
 
SunLine Transit Agency reserves the right to select the best qualified of the persons applying for vacant positions.
 

AN EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

Posted: 10/12/2017

 

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